Senior Document Controller

Senior Document Controller

22 Jul
|
Parsons
|
Al Manāmah

22 Jul

Parsons

Al Manāmah

Senior Document Controller Bahrain Parsons engineering and construction management staff members create innovative safe and sustainable infrastructure in the Kingdom of Saudi Arabia the United Arab Emirates Qatar Oman Bahrain and Kuwait We deliver rail transit road and highway transportation water conveyance and wastewater treatment oil and gas land development public and aviation infrastructure to our customers and communities Parsons creates interconnected communities and world-class infrastructure Do you excel at document control and have experience supporting large scale complex construction projects and or engineering teams If so consider joining our team Parsons is seeking a Senior Document Controller to support our portfolio of projects DUTIES AND RESPONSIBILITIES The Senior Document Controller may supervise employees responsible for the flow and storage of all project documentation correspondence contracts construction documents engineering schedules etc between project operations engineering disciplines construction team and other related support groups Incumbent is typically responsible for a large project Plans organizes and implements systems for efficient document processing of all communications supplier documents design documents construction documents or other internal or external documents Will have knowledge of both the work processes of document control and also the use of electronic systems used to manage documentation Provides technical guidance to lower-level Document Controller assigned to the project Reviews work produced to ensure timely and accurate results Completes performance evaluations for those assigned Implements document data management solutions with a primary focus on document control and records management Administers data document management applications Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines Ensures that pre-established document control requirements e g which document numbering system will be used how many and which signatures will be required for certain approvals etc are satisfactorily met throughout the duration of the project Receives tracks and monitors documents using standard document management programs to register documents maintain databases and produces logs transmittals and other reports as required Enters data and produces reports using other standard office automation or department-specific computer applications Initiates and replies to routine correspondence related to area of responsibility Keeps abreast of department technologies techniques and services relevant to area of responsibility Works with other staff members as needed to develop and improve services Responds to changing technology environment and participates in decision making activities relating to customers needs Provide assistance to users in capturing and locating electronic information Maintains an established data distribution system and schedule for the assigned project based upon client project department and supplier requirements May revise system or schedule as required to ensure timely approvals and distribution Expedites review signature approval and release of supplier and internally produced documents Verifies retention requirements arranges document cataloging packing and long-term storage or disposal of appropriate documents at time of closeout Manages scheduled destruction of archived documents according to company and or Client guidelines provides assistance with document retrieval Assists junior document control staff to ensure effective implementation of project-specific procedures Serves as liaison between support group home office and field personnel Interfaces with groups inside and outside the organization Delegates and directs the work activities of project document control team Performs other duties commensurate with functional level and responsibilities Contributes as a team player who is deadline driven and works well with others EXPERIENCE AND QUALIFICATIONS Degree with experience of minimum ten 10 years experience in providing administrative support for management and preferably with experience in issuing handling stocking ordering documents Proficient keyboard skills and a working knowledge of MS Windows and related word processing spreadsheet and database software is required Assignments will require a working knowledge of Electronic Document Management Systems Must be fluent in Arabic and English good written and oral communication organizational and interpersonal skills as well as a demonstrated ability to interact effectively with project personnel and management Ready for action Were looking for the kind of people who see this opportunity and dont hesitate to act Parsons is a leader in the world of Technical Services and Engineering We hire people with a broad set of technical skills who have proven experience tackling some of the greatest challenges Take your next step and apply today