Executive Assistant Project Nagement Coordinator

Executive Assistant Project Nagement Coordinator

30 Jun
|
Black Pearl
|
United Arab Emirates

30 Jun

Black Pearl

United Arab Emirates

Our client a well-known company is looking to hire an Executive Assistant - Project Management Coordinator The successful candidate will help drive organizational effectiveness by providing administrative support and project management duties Responsibilities will include developing implementing business processes tracking supporting initiatives for business operations and ensuring appropriate milestones measurements are monitored tracked This position must also ensure that all internal and external communications are handled in a professional manner Job Responsibilities Handle all day-to-day activities which includes answering phones scheduling meetings maintaining calendars and files composing and disseminating correspondence and other duties as assigned Keep the Director well informed of upcoming commitments and responsibilities and follow up appropriately Serve as the primary point of contact for internal and external constituencies at headquarters office Build relationships work professionally and interact with executive team company employees partners Balance priorities for the efficient flow of work and meet deadlines in a high-paced busy office Think work independently be proactive handle confidential information and work effectively with a positive attitude Work collaboratively and use initiative to ensure pending matters are completed with high quality in a timely manner Plan direct coordinate monitor and report activities of multiple projects to ensure timely completion of initiatives Maintain and update key contact information regularly and have available for quick reference Provide assistance in development of meeting agendas presentation materials deliverables and follow-up items Manage and oversee special projects as assigned represent the company positively in all situations REQUIREMENTS Qualifications Candidate must be a bachelors degree holder Minimum of 4 years of experience in an Executive Assistant role with proficiency in Project Coordination Knowledge and experience in IT projects are preferred Experience coordinating projects and programs with cross-functional business units and external providers Exceptional knowledge of all Microsoft applications including Outlook Word Excel PowerPoint Project and Access Quick-thinker anticipatessolves issues with excellent organizational decision-making Strong technical competence with ability to quickly learn new software and technology Superior written and verbal communication skills ability to effectively influence others at all levels of the organization Ability to exercise good judgment in a variety of situations and maintain confidentiality of sensitive matters

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