30 Oct
Abbott
Dubai
The Opportunity
Admin Assistant and Customer Support (UAE Nationals only)
This position works out of our UAE office in the Abbott Point of Care division. This is a fixed term contract role for 1 year
About Diagnostics Division
We’re empowering smarter medical and economic decision making to help transform the way people manage their health at all stages of life.
Every day, more than 10 million tests are run on Abbott’s diagnostics instruments, providing lab results for millions of people.
Our Point of Care diagnostic portfolio spans key heath and therapeutic areas, including infections disease, cardiometabolic, informatics and toxicology.
Admin Assistant will work to support the General Manager-MENAT, APOC and organizes,
plans and performs a variety of administrative support duties.
The preferred candidate takes initiative to ensure work is done accurately, completely, and in a timely manner. Performs advanced secretarial duties and attends to a variety of matters of business and personal nature for the directors.
Understands the objectives of the function & maintains an excellent follow-up system. Provides high-level administrative support to executives and management groups by executing the day-to-day operations of the office.
Handles information requests, gathers materials for reports and performs clerical functions such as preparation of correspondence, receives visitors, arranges conference calls, and schedules meetings and diary management.
Able to work with minimum supervision and thrive under pressure. Proactive, resourceful, and efficient with high level of professionalism.
Will also be involved in Customer Support, handling queries and getting feedback
What You'll Do :
Travel Arrangements / Support for visa, travel other logistics
- Prepare Expenses Claim
- Calendar Management & meetings invites of Executives
- Invoices submission from Vendors to Finance
- Meetings & Events arrangements
- Communicate important updates and information to team.
- Managing correspondences, purchase orders & invoices
- New vendor registration in Abbott System
- Signing new contracts
- Renewals of existing contracts
- Process ICBs
- Maintain / make organizational charts
- Use Abbott’s SharePoint to get all necessary approvals remotely
- Make sure the availability of IT equipment
- Customer support, handling queries and getting feedback
Required Qualification :
- Any graduate with 1-2 years relevant work experience.
- UAE National mandatory
- Effective in planning and organizing, Project Management and Office Management.
- Should be proficient in PowerPoint (advanced), Excel & Word (Intermediate)
- Must have strong verbal and written communication, interpersonal, organizational and basic math skills.
- Must be able to use discretion and handle sensitive / confidential information.
- Experience working in a broad enterprise / cross-division business unit model preferred.
▶️ Administrative Assistant and Customer Support (UAE National only)
🖊️ Abbott
📍 Dubai