Executive Assistant & Business Development support – Arabic speaker

Executive Assistant & Business Development support – Arabic speaker

Executive Assistant & Business Development support Arabic speaker

We are seeking an experienced, organized, and professional Executive Assistant & Business Development support candidate to join a newly established consultancy company in Dubai, managed by a highly experienced senior executive in the region.

We are looking for an independent, highly organized and reliable assistant, able to work in fast paced tech environment.

Our client is currently assisting an international Artificial Intelligence firm establishing its operations in the region.

You will be joining a small set up and initially working from home. However, once the office is established, you will be working from DIFC.

It's an open-ended contract position.





Once the operations are established in the region, there is a possibility to transfer to the client (AI firm in DIFC).

Key Responsibilities :

- Flexibility to respond to multiple requests across multiple time zones.
- Arrange domestic and international travel (flights; accommodation & transport).
- Coordinate necessary passport / visa credentials as and when required.
- Manage a detailed calendar, schedule meetings and arrange related logistics.
- Prepare and produce necessary materials ahead of scheduled meetings / conferences.
- Coordinate Middle East roadshows for MD and visiting executives, assist in business development efforts
- Process monthly expense reports in line with compliance policy.
- Coordinate all travel-related requirements and track business expenditure.
- Participate in client calls with MD and take relevant meeting notes.
- Draft, review and send communications on behalf of MD.
- Fulfill all office management functions :
- Deal with local suppliers and IT equipment.






- Organize and maintain filing system in line with DFSA / DIFC regulations.
- Process invoices and manage office budget.
- Implement and maintain procedures / office administrative systems.

Requirements :

- Undergraduate degree preferred
- Minimum of 5 years of Executive Assistant experience;
- At least 2 years support experience in business development efforts
- Proven mastery of the Microsoft Office Suite (particularly Outlook)
- Heavy experience and strong capability to manage travel and planning
- Strong oral and written communication skills; exceptional phone etiquette and proficient editor
- Exceptional organizational skills and attention to detail
- Ethical, discreet, sensitive to confidential and / or personal matters






- Experience in business development support role is mandatory
- Ability to prioritize daily workload
- Ability to meet deadlines in a fast-paced, quickly changing environment
- A proactive approach to problem-solving with strong decision-making skills

▶️ Executive Assistant & Business Development support – Arabic speaker
🖊️ Asterix Communications
📍 Dubai