Procurement Assistant

Procurement Assistant

Responsible for purchasing, more of general stuffs, also responsible to perform documentation and administration duties related to the business of purchasing within applicable company policies and procedures.
- Receive all purchase requisitions and maintain purchase requisitions log on the ERP system. Maintains daily purchase order log on the ERP system. Performs data entry duties as needed.
- Select and contact the vendors of Local / International for quotations and prepare techno commercial comparison sheets for every purchase requisition, efficiently identifying cost-saving opportunities.
- Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers.






- Responsible for preparation and processing of local and / international purchase orders / contracts /agreements and documentation in accordance with company policies and procedures.
- Issue purchase orders / contracts / agreements in accordance with all terms and conditions and accurate technical/industrial specifications.
- Arrange the meetings with requesting dept. as and when required.
- Arrange the PDI in supplier premise by coordinating with relevant departments.
- Assign the shipping companies for the freight by coordinating with logistics department.
- Plan and schedule purchases according to required delivery dates, prioritize various requests duly.
- File and maintain relevant files and records.
- Manage and develop supplier relationships and establish long-term associations to secure the interests of the company
- Ensure competent and quality execution of all regular purchasing duties and related administrative work.






- Co-ordinate with users from various departments to complete purchasing scope of work for projects assigned
- Handle and monitor claims to suppliers and vendors for defective deliveries of items, shortages in deliveries, missing parts and items.
- Improve supply chain processes on a continuous basis.
- Adhere to code of ethics as directed in the procurement policy.
- Perform other tasks & duties as allocated by a Department Manager or Supervisor.
- Negotiating, drafting and recommending agreements with suppliers, including price, balancing commercial and technical interests with acceptable commercial and legal risks to the company
- Reviewing and finalizing contractual documents to include non-disclosure agreements, contract terms and conditions and purchase orders






- Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules
- Track payments and deadlines

**Salary**: AED4,000.00 per month

▶️ Procurement Assistant
🖊️ Abu Dhabi Marine
📍 Abu Dhabi