26 Oct
IDP Engineering Consultancy
Dubai
1. Having Experience in Construction related field is a plus.
2. Keeping documents for Clients/Consultants/Contractors and sub-contractors in an organized manner.
3. Filtering the call and taking details/concerns before transferring to the respective staff or to the Managing Director.
4. Preparing offer letters, contracts, memorandum of understanding, fee proposals, quotations, etc.
6. Providing Administrative support for the managers.
7. Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
8. Handling all Utility bills and Keeping records of payments.
9. Assisting the staff for preparation of matrices such as work program,
material specification matrix, letters, fee proposal, reports and presentations that need to be encoded.
10. Handling Office Stationery issuing and procuring as per the requirement.
11. Responsible for planning, preparing and organizing training programs of the company if required.
12. Sourcing, Recruitment, Selection, Onboarding & Off boarding.
13. Develop and monitor overall HR strategies, systems, tactics, and procedures across the organization.
14. Ensure that all employment records related to hiring, transferring, promoting, and terminating are processed, maintained, and updated.
15. Assist in developing, implementing, updating HR policies and procedures throughout the organization.
16. Manage and coordinate HR Best practice processes to ensure the accurate processing of all HR data.
17. End-to-end Visa processing - New visa, Renewals & Cancellations.
18. Renewals - Trade License, Tenancy Contract, AMC, etc.
19. Renewal of medical insurance, professional indemnity.
20.
Handling petty cash and other accounting services including VAT calculation and filing in Federal Tax Authority.
**Job Requirements**:
1. Must have a bachelor’s degree (prefer Business Administration/Management background).
2. Must have 2 to 3 years of UAE experience in Admin/Document Controller.
3. Should have experience in ERP software.
4. Should have excellent communication skills in English. Arabic is an advantage.
5. Skill in examining and evaluating business processes and operating procedures and managing procedure/process change.
6. Strong critical thinking skills; ability to synthesize and interpret complex issues and to create integrated solutions and recommendations.
7.
Ability to effectively use computer software including Microsoft Outlook, Word, Excel and HR software.
8. Excellent organizational and time-management skills with an ability to prioritize important projects.
10. Good working knowledge of UAE labor laws.
**Job Types**: Full-time, Permanent
**Salary**: From AED2,500.00 per month
Application Question(s):
- Do you have at least 2 years UAE Experience?
- Are you able to join immediately? Please specify notice period.
▶️ Admin/ Document Controller
🖊️ IDP Engineering Consultancy
📍 Dubai