Administrator / Executive Secretary

Administrator / Executive Secretary

**Key Responsibilities**
- **Administrative Support**: Provide administrative support to executive leadership, ensuring the smooth functioning of the office.
- **Project Coordination**: Assist in project coordination, including scheduling, tracking progress, and liaising with relevant internal and external stakeholders.
- **Meeting Coordination**: Schedule, organize, and ensure preparations for internal and external meetings, including taking and distributing minutes.
- **Documentation Management**: Manage company correspondence, maintain and organize digital and hard-copy files, and ensure all company documentation is correctly filed and up-to-date.
- **Communication**: Serve as a primary point of contact for the office,





handling incoming and outgoing communications with professionalism and discretion.
- **Event Management**: Plan and organize company events, conferences, or other corporate initiatives as needed.
- **Report Preparation**: Prepare reports, presentations, and data, as well as maintaining files, records, and correspondence for meetings.

**Requirements**:

- Bachelor's degree in Business Administration or related field.
- Minimum of 5 years' experience in an administrative or secretarial role, preferably within the construction or steel industry.
- Excellent written and verbal communication skills in both English and Arabic.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software.
- Ability to prioritize tasks and handle multiple projects simultaneously under tight deadlines.
- High degree of professionalism, and ability to handle confidential information with discretion.






- Excellent organizational skills and attention to detail.
- Ability to liaise with diverse stakeholders in a respectful and effective manner.

**Preferred Qualifications**
- Knowledge of the construction or steel industry.
- Prior experience in project coordination or project management.
- Familiarity with industry-specific software or tools.

**Salary**: AED3,500.00 - AED5,000.00 per month

Ability to commute/relocate:

- Dubai: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Executive Secretary: 2 years (required)

▶️ Administrator / Executive Secretary
🖊️ Jazeerat Al Hadeed Metallic Cont Ind
📍 Dubai