24 Oct
Aldar Academies
Abu Dhabi
**Main Duties**:
- Supports Executive Director - Finance with diary management.
- Creates meeting agendas, takes minutes and records summaries of actions to be taken.
- Prepares assigned presentations, reports, statistical charts and briefings.
- Ensures all the payments and other administrative systems are maintained and continuously tracked.
- To Effectively provide administrative support to ensure efficient operation in the team.
- Compose correspondence, proofread documents for accuracy and completeness and follow up on actions
- Complete petty cash, reimbursement, and requisition forms
- Assist in all aspects of event planning
- Coordinate projects and spreadsheets with precise attention to details
- Ensures strict confidentiality, discretion, and professionalism at all times.
- Contributes to team effort by accomplishing related results as needed.
- Arrange for meetings as instructed. Include arranging conferences, visual aids and refreshments.
- Assist with tasks assigned as and when required by the management team.
- Provides administrative support to Finance team.
**Specific Duties**:
- Act as first Finance contact and guides queries to the appropriate responsible Finance member.
- Coordinates projects as assigned by the Executive Director - Finance and liaises with key stakeholders if and when needed.
- Assists in maintaining schedule and coordinating calendar activities.
- Manage diaries of team members, schedule internal and external meetings
- Assist in planning itineraries, including booking travel and accommodation
- Files, archives and maintains Finance documents and communications as required for governance.
- Participates in group wide Finance meetings
- Ensure direct delivery of confidential material/mail.
- Ensures strict confidentiality, discretion, and professionalism at all times.
- Performs any other assignments or tasks when requested or needed.
- Undertakes any other duties as assigned by Executive Director - Finance
**Minimum Experience**:
Previous working experience as an Administrative assistant for a minimum of 1 year is preferable
**Job Specific Knowledge & Skills**:
- Good communication skills (verbal & written)
- Arabic speaking skills of advantage
- Strong interpersonal skills
- Good knowledge of Microsoft Office (Microsoft Outlook, Word, Excel, PowerPoint)
- Administrative writing and reporting skills
- Strong follow up skills and result oriented
- Data driven mindset
- High ethical standards
- A positive and solution focussed attitude
- A clean enhanced disclosure and Barring service or police check
- Strong ability to prioritize and multi task
Bachelor’s degree Certificate in relevant field preferred
▶️ Finance Coordinator
🖊️ Aldar Academies
📍 Abu Dhabi