24 Oct
Creative Concepts Building Maintenance & Decoration
Dubai
**LOOKING FOR DOCUMENT CONTROLLER THAT HAS EXPERIENCED IN FIT OUT/CONSTRUCTION COMPANY AND WHO CAN JOIN IMMEDIATELY!**
**Duties and Responsibilities**
- **REQUIRED experienced in Interior Fit Out /Construction/Contracting industry**:
- **Minimum 6 years of experienced in UAE IN it Out /Construction/Contracting industry.**:
- General Admin works.
- Basic understanding of construction projects and documentation system
- Preparing standardized document / drawing numbering system with maintaining internal company standards and expectations
- Responsible for project folder set up, folder maintenance process, formulating registers and the point of contact for document, drawing number allocation.
- Liaising with and distribute project related information with the project team and potentially external parties.
- Must have experience and knowledge about supplier portals RFI 'S & RFQ'S.
- Must take government and private authority approvals (DCD, DDA, DM, etc.).
- Must prepare gate passes and vehicle passes for sites and Documents Submission and approvals.
- Prepare ad-hoc templates, reports on projects as required.
- Process and control of all project document types on day-to-day basis in an accurate and timely manner.
- Maintain quality documentation like Documents, Drawings, RFIs, incoming and outgoing registers.
- File documents in physical and digital records and ensure appropriate storage.
- Adhere to the company’s document lifecycle procedures, processes and as required by the Project Manager.
- Communicates changes to document control procedures or other relevant information which have been updated or added to the project team in discussion with Project Manager / Design manager
- Implementing new and improving Document Management System and document management processes.
- Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produce logs, transmittal, and other reports as required.
- Review, scan, and electronically file all MTR (Material Test Reports)
- Originates correspondence and reports not requiring the personal attention of immediate supervisor. Answer’s telephone, taking and relaying messages. Receives, sorts, and distributes mail.
- Ensures that pre-established document control requirements are satisfactorily met throughout the project duration.
- Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. When needed, he/she will expedite review, signature approval, and release of supplier and internally produced documents.
- Performs other responsibilities associated with this position as may be appropriate.
- Highly organized, pro-active and can work with mínimal supervision.
- Responsible in overall company and projects documentation to update organization database regularly.
- Work hand in hand with Head of Projects Ensure all documentation meets formal requirements and required standards.
- Responsible for the timely, accurate and efficient preparation and management of documents.
**Admin / Document Controller Requirements and Qualifications**
**A bachelor’s degree or higher in Computer Science, Business Administration or similar field is preferable.**
- Excellent communication skills and interpersonal skills.
- Detail oriented as well as organized, and multitasker
- Time management skills
- Ability to follow company procedures
- Can work independently without much guidance
- Ability to engage and communicate effectively (written and verbal) with stakeholders at all levels
- Strong MS Office Skillset (SharePoint, Outlook, Word, Excel, PowerPoint)
- Document Control Management systems experience specially in ProjectWise, Aconex etc.
- Experience in document management, archive management, or records management.
- Experience of Government portals submission (DEWA, DM, DDA & DCD etc..)
Pay: AED4,000.00 - AED5,000.00 per month
▶️ Document Controller (Must Have UAE Experience in
🖊️ Creative Concepts Building Maintenance & Decoration
📍 Dubai