23 Oct
UAE General Civil Aviation Authority (GCAA)
Dubai
Office Administration (UAE National Only)
- Manage the schedules, appointments, and meetings of the Deputy Director General (DDG) and Assistant Director General (ADG).
- Coordinate and arrange travel-related logistics for DDG and ADG's local and international trips.
- Ensure efficient management of all inter-office and external communications pertaining to the DDG and ADG Office.
- Maintain organized and up-to-date records and files, both physical and electronic, for the DDG and ADG.
- Develop and compile presentations, reports and correspondence.
- Coordinate with other departments to ensure smooth workflow and information sharing.
- Assist in organizing and coordinating events, conferences, and workshops as needed.
Organizational Support
- Mange and oversee and prioritize concurrent projects efficiently.
- Conduct thorough research and gather necessary data.
- Liaise with internal and external stakeholders to ensure seamless coordination.
- Safeguard confidential information and maintain accurate records
Executive Support
- Deliver proactive support to the Deputy Director General, anticipating needs and providing strategic solutions.
- Foster and maintain strong relationships with colleagues and external stakeholders.
Represent the Deputy Director General at meetings and events, ensuring effective communication and follow-up.
- Provide crisis management support as necessary, ensuring swift and effective resolution.
- Coordinate and oversee special projects and initiatives, ensuring alignment with organizational goals.
Policies, Systems, Processes and Procedures
Recommend improvements to the SUPS’s functional policy.
Assist in the implementation of procedures and controls covering all areas of SUPS activity so that all relevant procedural/legislative requirements are fulfilled while delivering a quality, cost-effective service to customers.
Continuous Improvement
Contribute to the identification of opportunities for the SUPS’s systems, processes and practices taking into account ‘international best practice’, improvement of business processes, cost reduction and productivity improvement.
Reporting
Ensure that all functional reports are prepared timely and accurately and meet GCAA requirements and quality standards.
Health, Safety and Environment within GCAA
Ensure compliance with all relevant health, safety, quality and environmental management procedures and controls to guarantee employee safety, legislative compliance,
delivery of high-quality products/services and a responsible environmental attitude as per IMS available standards
Other Tasks/ Accountability
Perform additional tasks relevant to the role / area of expertise as requested by the management to be able to achieve the objectives/commitments.
JOB CONTEXT:
The complexities of the job may increase due to managing the busy schedule of the Deputy Director General & Assistant Director General and managing the Deputy Director General & Assistant Director General’s office communications with external parties in job holder’s absence.
FRAMEWORKS, BOUNDARIES AND DECISION-MAKING AUTHORITY
The Executive Assistant reports to the Deputy Director General & Assistant Director General - Support Service Sector and confers with the latter on critical issues.
Key decisions having significant impact on the SUPS’s sector are referred to Deputy Director General & Assistant Director General - Support Service Sector for approval before implementation.
KNOWLEDGE AND EXPERIENCE:
Diploma in business administration or equivalent with 3 years’ experience in a similar role, or as defined in the JD Matrix.
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▶️ Executive Assistant – Deputy Director General
🖊️ UAE General Civil Aviation Authority (GCAA)
📍 Dubai