22 Oct
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Dubai
Main Accountabilities:
1. Answer, screen, and forward any incoming phone calls while providing basic information when needed.
2. Provide office support services in order to ensure efficiency and effectiveness within the School.
3. Liaising, communicating, and nurturing enrolled family relationships as per the Lifecyle of School Engagement Infographic.
4. Maintain open lines of communication to existing parents to ensure their concerns, complaints, and compliments feedback are handled effectively, efficiently, and in a timely manner, escalating to relevant SLT members when necessary and scheduling touch base meetings as required.
5. Maintain communications with existing parents,
handling queries and being the liaison between other school personnel and departments.
6. Coordinate parent/community events in order to engage parents in school activities and celebrations.
7. Assisting in the Induction process via introduction by welcome packs and regular touch base calls.
8. Acting as first point of contact for all parental complaints by monitoring, following up, and escalating concerns as required.
9. Being versed in rules and regulations of the Ministry of Education and KHDA.
10. Attending weekly FOSS/FRISS meetings to identify any queries, concerns, and conduct regular workshop and intervention sessions.
11. Monitor/screen/escalate all complaints – answering all enquiries, processing requests & logging in all information for walk-in inquiries onto the CRM.
12. Notifying colleagues in School of Visitor arrivals for a meeting i.e., Admissions, SLT, etc.
13. Welcoming & engaging with prospective parents & visitors and addressing their needs with a smile e.g.,
processing requests such as Item or Food drop-off / Early pickup / Lateness etc.
14. Filtering, re-directing incoming queries and concerns to the members in the Organisation related to academic & operational policies, protocols & processes & communicate on all matters related to:
- age-appropriate year-group placement
- the National Curriculum for England
- Options, KS4 & 5 Pathways (IBDP/IBCP, BTEC, GCSEs, 'A' Levels)
- Tuition Fees
- Fee Payment dates
- Scholarships
- Discounts
- Complaints
- COVID HSE
- Medical
- Maintenance
- Bus
- Non-English Speakers & Special Interest Groups
- Academic Events/Productions/Trips etc.
- Physically ushering new families to their next engagement in the Admissions & Induction & Departure Process.
- Coordinating Existing Student Transitions with relevant Phase.
- Supporting GLO on new student KHDA Student Registration & procuring required documentation.
- Assisting the Admissions Team on their R&Rs; including:
- Back-end data entry on the Family (Student) Profile into various systems (CRM/SIMS/VLE), and data entry of information from Digital Forms (Entrance Assessment Form, Scholarship Form) etc.
- Record Keeping & Compliance – using & updating registers for:
- Student Attendance
- Evacuation
- Student Absences & approval via the VLE
- Student Lateness
- Student Early pick-up
- Call & Email & Survey Campaigns with existing families – 1 x Term.
- Undertake regular surveys of new parent views on the enrolment process and other subjects of relevance and work with the marketing team to devise marketing and communication strategies for prospective parents at all stages of the admissions cycle.
- Alerting the Head of Phase / Principal to take necessary action on the existing families of possible withdrawal intentions.
- Supporting FCO Marketing by use of the relevant Digital Form to update Dubai Schools Market Study.
- Conduct Family Exit Interview by conducting initial meeting/phone call with parent.
- Receive and sort daily mail/deliveries/couriers.
- Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges).
- Update appointment calendars and schedule meetings/appointments.
Job specification:
- Bachelor's degree in any discipline.
- Good written & oral communication skills.
- Bi-lingual candidates with ability to speak Russian language will be an added advantage.
- The candidate must have excellent customer service, negotiation skills & a flair for numbers.
- Functional computer skills are required.
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▶️ Receptionist and Parent Liaison Officer – Sunmarke School
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📍 Dubai