Executive Assistant - Remote - Based Anywhere

Executive Assistant - Remote - Based Anywhere

**Who we are**:
Remote work is one of the great equalizers of our time, allowing people to secure employment opportunities from companies around the world, no matter where they were born or where they live. Omnipresent does just that.

We are a customer-focused global employment services partner that can help companies grow their teams in more than 155 countries and territories around the world. How do we do that? Well, through our SaaS platform, OmniPlatform. We help companies (big or small) deal with the complexities involved with hiring global teams remotely, by managing employee onboarding through to offboarding, including legal and compliance, payroll, expenses, and health and benefits.







We also practice what we preach! We are a fully remote company which means we have no head office. Our team of more than 250 people is located in more than 50 countries and territories around the world. This means you can work from anywhere. We provide benefits and support in any global location just as we would for our clients and their remote teams. Our company has a flat structure which means accountability and taking initiative towards your everyday tasks that help further our ambitious company goals.

At a time when remote work is exploding, we're growing our team to help make global remote work a reality for people everywhere.

**What will you do? (The role)**

We are looking for someone who is comfortable working primarily with our CEO, Senior Leadership Team, and colleagues from all across the world. You must have a proactive and creative mindset, a "can-do" attitude and a desire to see things get done with accurate record-keeping skills. You will be someone who is eager to continually learn,





drive best practices and improve communications and processes.

The role will involve providing administrative support to the CEO and wider management team, project management executive level activities, liaising and coordinating with senior management team members.

**What are you great at? (Previous experience)**
- Time manage the calendars of the CEO, including scheduling meetings across multiple timezones;
- Travel management - including flight and hotel bookings - for the CEO and Senior Leadership Team;
- Support the CEO with ad hoc queries and tasks;
- Assisting, scoping, supporting, or managing executive level initiatives;
- Provide daily assistance to the leadership team, through the preparation of regularly scheduled reports, logistics etc






- Maintain administrative processes;
- Design, implement and improve processes for remote office and operations management;
- Experience planning and organising events, both in person offsites and workshops including international travel, as well as remote events across multiple timezones;
- General office management duties such as company swag, invoices, expenses and other ad hoc tasks.

**You're the kind of person who... (Requirements)**
- Has proven work experience or training in an office management in a remote environment, or operations role in a quick growth/startup environment;
- Has excellent administrative and organisational skills, attention to detail, diligence and accuracy;






- Has demonstrable experience working at executive level and with senior management teams;
- Has strong written and verbal communication skills;
- Has working knowledge of Microsoft Office, G Suite software and various other computer systems, generally being tech savvy;
- Is numerate and familiar with basic financial documentation e.g. purchase orders, invoicing, accounts, visa documents;
- Has experience in a customer-services orientated environment, working with budgets, record keeping and inventory tracking.

**A bit about you**
- Capable of working on a number of different tasks at any one time, managing own time effectively and managing conflicting priorities;
- Eager to continually learn, drive best practice and improve communications, processes and templates;






- Flexible and pragmatic in relation to work practices;
- Displays initiative and is able to solve less than routine problems;
- Approachable, curious and enthusiastic with a positive and helpful attitude;
- Has an international outlook and can navigate working with a globally distributed team and multiple time zones with ease.

**What's in it for you?**:

- **Shared ownership**: Being a part of our journey means you'll own a piece of Omnipresent.
- **Annual vacation entitlement**: We have a flexible leave policy - you may take as much holiday as you like, so long as it is agreed with your manager. As a guidance, we expect people to take at least 33 days per year, including public holidays (or your region's minimum, if greater).






- **Flexible working**:Work from anywhere in the world! We don't care where or when you work, as long as the job gets done. We are genuinely as flexible as the work allows.
- **Development**:Training, coaching, and an environment that promotes career ambition and progression.
- **Work environment**: We are full

▶️ Executive Assistant - Remote - Based Anywhere
🖊️ Omnipresent
📍 Dubai