Executive Asst. of The Bod (Female Tagalog Speaker)

Executive Asst. of The Bod (Female Tagalog Speaker)

**Responsibilities & Duties**
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
- Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Represents the executive by attending meetings in the executive's absence; speaking for the executive.
- Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.






- Maintains customer confidence and protects operations by keeping information confidential.
- Completes projects by assigning work to clerical staff; following up on results.
- Prepares reports by collecting and analyzing information.
- Secures information by completing data base backups.
- Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
- Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. (depending on which office location)
- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
- Be the first of point of contact for the BOD’s Member
- Welcome and usher guests of the BOD’s






- Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences
- Prepares reports by collecting and analyzing information
- Send reminders and keep track of the executives to do list
- Take minutes of meetings or attend meetings on their behalf
- Keep data base (business cards, documents, and other pertinent files)
- Coordinate and relaying messages of the BOD’s to other department heads
- Conduct research for the member of the BOD’s
- Write articles or speech materials on behalf of the BOD’s
- Follow-up with departments and send status updates on specific tasks
- Prepare presentation and materials required for executive meetings
- Collecting and delivering documents for the BOD’s
- Run personal errands for the BOD’s






- Review documents and arrange for signature
- Contributes to team effort by accomplishing related results as required
- Support Marketing and social media initiative on behalf of the executives
- Support Binghatti Group and its subsidiary and its department on behalf of the executives’ requirements
- Entire administrative task/support when needed

**Academic & Trades Qualifications**

Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Equipment Maintenance, Travel Logistics, Verbal Communication

**Education Requirements**
Graduate/Diploma in Administrative course/any discipline; additional qualification as personal assistant would be considered an advantage







**Working Experience & Skills**
- Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position
- Full comprehension of office management systems and procedures
- Excellent knowledge of MS Office
- Proficiency in English
- Exemplary planning and time management skills
- Ability to multitask and prioritize daily workload
- High level verbal and written communications skills
- Discretion and confidentiality

Ability to commute/relocate:

- Dubai: Reliably commute or planning to relocate before starting work (required)

▶️ Executive Asst. of The Bod (Female Tagalog Speaker)
🖊️ Binghatti Holding
📍 Dubai