Secretary / Document Controller

Secretary / Document Controller

**Job Title: Secretary / Document Controller (Finance Background)**

**Department**: Administration/Finance

**Reports To**: Office Manager / Finance Manager

**Company**: Real Estate Development Firm

**Job Summary**:
The Secretary / Document Controller will play a crucial role in ensuring the smooth and efficient flow of information and documentation within the company, particularly in relation to financial and real estate development projects. This individual will combine strong secretarial and administrative skills with a solid understanding of financial concepts and document control procedures.

**Responsibilities**:
**Secretarial and Administrative**:

- Manage and maintain executive calendars, schedules,





and appointments.
- Arrange meetings, conferences, and travel arrangements.
- Prepare and distribute meeting agendas, minutes, and other related materials.
- Maintain office supplies and equipment inventory.
- Greet visitors and answer phone calls in a professional and courteous manner.

**Document Control**:

- Establish and maintain a comprehensive document control system for all project-related documents, including contracts, invoices, financial statements, and project plans.
- Ensure that all documents are properly labeled, indexed, and stored in accordance with company procedures.
- Control the issuance and distribution of documents to authorized personnel.
- Track and monitor document revisions and ensure that all stakeholders have access to the latest versions.
- Assist in the preparation and submission of project close-out documentation.

**Finance**:

- Assist in the preparation and processing of invoices, purchase orders, and expense reports.






- Maintain accurate records of financial transactions and prepare regular reports.
- Assist in the preparation of budgets and financial forecasts.
- Reconcile bank statements and credit card accounts.
- Assist with audits and other financial reviews.

**Qualifications**:

- Bachelor's degree in Business Administration, Finance, or a related field.
- Minimum of 3 years of experience in a secretarial or administrative role, preferably in the real estate or construction industry.
- Strong understanding of financial concepts and document control procedures.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
- Ability to work independently and as part of a team.






- Strong organizational and time management skills.
- Attention to detail and accuracy.
- Ability to maintain confidentiality.

**Additional Information**:
Pay: AED5,000.00 - AED8,000.00 per month

▶️ Secretary / Document Controller
🖊️ Al Seeb Properties
📍 Dubai