19 Oct
The Africa Institute
Sharjah
Job Title: Executive Assistant to the Chancellor
Location: The Africa Institute, Global Studies University, Sharjah, United Arab Emirates
Expected Starting Date: For immediate hire
Job Status: Full time
Application Deadline: The position is open until filled
About Us
The Africa Institute is a globally oriented institution of research, documentation, study and teaching of Africa and its diaspora, in the humanities and social sciences. It is conceived as a research-based think-tank, and a postgraduate studies institution (offering both master’s and Ph.D. programs, and diplomas in African Languages and Translation), which aims to train a new generation of critical thinkers in African and African diaspora studies.
About the Position
GSU is seeking a highly organized and efficient Executive Assistant to support the Chancellor of the Institute. The candidate should be adept at handling administrative tasks, managing schedules, and facilitating communication between the Chancellor and various administrative managers and heads of departments. The Executive Assistant plays a crucial role in ensuring the Chancellor’s office functions seamlessly, providing essential support to enhance its operational efficiency and effective management.
Qualifications and Skills
- The ideal candidate must hold a Master’s degree in a relevant field, or a Bachelor’s degree with a minimum of five years’ experience in a relevant position.
- Excellent written and verbal communication skills. Preferably bilingual and fluent in both English and Arabic languages.
- Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
- Strong organizational and multitasking abilities,
with meticulous attention to detail.
Objectives
- Support the Chancellor primarily and provide additional support to executive team members, as directed to ensure that institute goals and objectives are accomplished, and its operations run efficiently.
- Manage communication with external and internal entities by liaising with executive administrators, members of the faculty, and other employees on various administrative projects and tasks.
Responsibilities
- Prioritize and manage the Chancellor’s professional and personal scheduling, including arranging meetings, coordinating appointments, and preparing agendas.
- Coordinate complex scheduling and calendar management, oversee the flow of information, record meetings,
and follow up on action items to ensure productivity and positive outcomes.
- Draft, proofread, and edit various documents such as emails, reports, and presentations on behalf of the Chancellor.
- Handle sensitive information discreetly and maintain confidentiality in all aspects of the role.
- Manage travel logistics, including accommodations and transportation arrangements.
- Provide administrative and office support as needed.
- Maintain professionalism and strict confidentiality.
- Organize communications and plan events as required.
If you are interested,
kindly send an email with your CV and a Cover Letter to the following email: Please mention the position you are applying for in the subject line.
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▶️ Executive Assistant to the Chancellor
🖊️ The Africa Institute
📍 Sharjah