19 Oct
UNION GROUP OF COMPANIES
Dubai
Job details
Here’s how the job details align with your profile.
Job type
Full-time
Location
Dubai
Full job description
COMPANY BACKGROUND
Union Group Investments is a privately held entity with interests in a diverse range of companies within the GCC. The management team has over two decades of experience and utilizes this knowledge to drive growth through our operating entities. The company’s mission is to deliver stakeholder value through the creation of a portfolio of investments while keeping in mind our social, economic, and environmental responsibilities. The company’s vision is to become a profitable and self-sustaining wealth creation vehicle allowing for the environment of life for future generations.
Our operating entities provide a broad range of products and services with exposure to trading, contracting, and manufacturing. Union Group Investments consists of five companies: Union Global Technical Equipment, North West Marine Equipment Trading, Union Dredgers and Marine Contracting, Hydro Dynamic Pipe Engineering which are based in the United Arab Emirates and Consolidated Union Contracting based in Oman.
SCOPE OF WORK
The HR & Admin Coordinator is responsible for all Admin functions in maintaining records, executing LPO, enquiries, assisting PRO for documents, and some HR roles, performing jobs as instructed by the department head.
Main Responsibilities:
Key tasks and accountabilities are intended to guide the range and level of work expected of the post holder. This is not an extensive list of all tasks that may fall to the post holder, and employees will be expected to carry out such other reasonable duties which may be required from time to time.
1.
Maintenance of document registers such as LPO In, Enquiry In, etc.
2. Handling incoming calls and arranging international connections as required.
3. Performing general clerical duties to include but not limited to: photocopying, faxing, mailing and filing, maintaining hardcopy and electronic filing system.
4. DHL Booking (local and international parcels).
5. Assisting other departments where necessary, Sales (Enquiry / LPO records), Finance (releasing of cheques), Purchase (receiving stationeries and preparing Inspection Report).
6. Ensuring upkeep of office.
7. Monitoring and requesting stationery and office supplies on a monthly basis.
8. Maintaining a list of incoming/outgoing correspondence in line with company procedures.
9.
Maintaining company filing in line with ISO requirements.
10. Airline booking in conjunction with HR department.
11. Collecting and verifying credentials, following up on joining date.
12. Coordinating with PRO to arrange Visa and Labour contract for the new employees.
13. Maintaining proper documentation of employee personnel files as per the checklist.
14. Maintaining all personnel data and documents in hardcopy and softcopy.
15. Submitting monthly payroll data and supporting documentation to Accounts department.
16. Monitoring site workers overtime request forms from different units and getting the approval.
17. Maintaining Employee Annual leave calendar and managing Leave Request Form.
18. Preparing memos, warning letters & related correspondence.
19.
Handling employee separation process, clearance, contract and visa cancellation, exit procedure, etc.
20. Providing OT & attendance calculation for submitting monthly payroll data and supporting documentation to HR Officer & Accounts Department.
21. Providing suggestions for improvements & other administrative work from time to time.
22. Maintaining all Admin & HR related documents as per ISO requirements.
23. Sourcing CVs through Indeed, conducting telephonic interviews, scheduling and coordinating with the Manager for the candidate's face-to-face interview.
24. Updating JD records of all the employees.
25. Assisting new employees to fill-in HR forms.
26. Assisting in conducting new employee orientation and induction and joining formalities.
27.
Responsible for Medical Insurance additions & deletion and employee medical claim assistance.
COMPETENCIES & QUALIFICATION REQUIRED
1. Ability to solve complex problems through analysis and coordination.
2. Proficient in using Microsoft Office, Internet and other related software.
3. Ability to work as a team member.
4. Proactive in dealings with departmental members & resolving their queries.
5. Degree related to Admin or equivalent qualification with minimum 2-4 years of experience in a similar role.
6. Prior experience managing a workforce of over 150+ employees. (Mandatory)
COMMUNICATION & WORKING RELATIONSHIP
1. Should possess good interpersonal skills in dealing with all Department Deal Team/other employees.
2.
Should possess good teamwork skills.
3. Ability to cooperate with authorities at all levels in the larger interest of the department and the organization.
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▶️ HR & Admin Coordinator
🖊️ UNION GROUP OF COMPANIES
📍 Dubai