Admin/accounts Assistant

Admin/accounts Assistant

URGENT Hiring for Admin Secretary cum Account Assistant

**Account Assistant - DUTIES AND RESPONSIBILITIES**
- Assist in the daily accounting works
- Expense claims and cash advance processing
- Enter Tax Invoices in Zoho
- Petty Cash book reconciliation
- Sales and Purchase entry in Zoho
- Complete general ledger operations
- Update Accounts Payable ageing report
- Follow up Receivables and send weekly receivables ageing report
- Assist with month and year end closings
- Assist in preparing budgets and forecasts
- Process with payroll administration
- Review and process expense reports
- Assist with preparation and coordination of the audit process






- Assist with implementing and maintaining internal financial controls and procedures
- Assist in Tax Return Filing
- Prepare analysis of accounts as requested
- Proper documentation and filing of Financial records
- Maintain confidentiality of financial transactions
- Enter Intercompany Journal entries in Zoho
- Assist in any other tasks related to finance and accounting as assigned by Manager

**Secretary - DUTIES AND RESPONSIBILITIES**
- Office documents monitoring of expiry and renewal.
- Maintain executive’s agenda and assist in planning appointments, Board Meetings, conferences etc.
- Serves as C.E.O administrative liaison to any board
- Agendas/meetings/appointments.
- Attend meetings and keep minutes
- Schedule meetings and arrange conference room
- Receive and screen phone calls and redirect them when appropriate
- Prepare power point presentation Handle and prioritize all outgoing or incoming
- Make travel arrangements for C.E.O
- Make travel bookings for C.E.O
- Prepare travel expense report if needed






- Handle confidential documents ensuring they remain secure
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
- Prepare Memorandum of Understanding
- Reviews outgoing correspondence for grammar, correctness and completeness, ensures that appropriate materials are attached.
- Coordinate office management activities
- Perform other duties as assigned

**Education and Experience**
- Bachelor's Degree in Accounting and Finance or equivalent
- Knowledge of accounting principles and practices






- Knowledge of finance principles
- Knowledge of financial reporting
- Knowledge of local laws regarding accounting, finances and taxation
- Technical accounting skills
- Proficiency in relevant accounting software
- Ability to handle pressure and meet deadlines
- Previous experience of general accounting (1-2 years) in UAE
- Previous experience of office secretary (1-2years) in UAE

**Job Types**: Full-time, Permanent

Cancelled Visa / Visit Visa

Can join immediately

**Job Types**: Full-time, Permanent

**Experience**:

- Admin Secretary: 4 years (preferred)
- Account assistant: 1 year (preferred)

▶️ Admin/accounts Assistant
🖊️ Top Vantage Contracting
📍 Dubai