18 Oct
SJ Group of Companies
Dubai
The role is to provide high quality executive personal assistance and administrative support to the CEO. Provide an efficient and responsive administrative, organizational, and logístical service to the CEO, helping him to manage and prioritize his time.
The CEO will rely heavily on the jobholder, trusting that work will be handled effectively and efficiently in his absence. Discretion and confidentiality are therefore essential attributes of this role.
**Responsibilities**:
- Complete a broad variety of administrative tasks for the Chairman including managing an extremely active calendar of appointments, plan, coordinate and ensures the CEO's schedule is followed and respected; acts in a “gatekeeper” capacity,
creating win-win situations for direct access to CEO’s time and office.
- Sets up meeting files, scheduling and calendaring meetings, sets meeting agendas, setting location, time, and appropriate duration, identifying, inviting and confirming participants, facility arrangements where required.
- Prepare travel arrangements, expense reports, and all items needed to ensure the CEO's successful focus on external relations and organizational growth.
- Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Consult with the CEO in determining appropriate course of action, referral or response.
- Provide a bridge for clear communication and maintain credibility, trust and support between the office of the CEO and staff.
- Work closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, and follows up appropriately.
Acts as a “barometer,” having a sense for the issues taking place in the internal and external environments and keep the CEO updated.
- Draft acknowledgement and thank you letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the organization. Prioritize conflicting needs; handle all matter expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
- Manage the CEO's office ensuring the proper documentation and record keeping on behalf.
- Filter general information, queries, phone calls and invitations to the CEO by redirecting or taking forward such contact as appropriate.
- Occasionally travelling with CEO to take notes or dictation at meetings or to provide general assistance during business trips both within UAE and outside.
- Deputizing for the CEO, making decisions and delegating work to others in his absence.
- Ensure the CEO is fully briefed on, or prepared for engagements he is involved in.
- The job holder may be required to perform other ad-hoc tasks that may be deemed necessary.
**Salary**: From AED5,000.00 per month
Ability to commute/relocate:
Dubai: Reliably commute or planning to relocate before starting work (required)
**Salary**: From AED5,000.00 per month
Ability to commute/relocate:
- Dubai: Reliably commute or planning to relocate before starting work (required)
▶️ Personal Assistant to The CEO
🖊️ SJ Group of Companies
📍 Dubai