18 Oct
Bright Environment
Dubai
We are looking for a responsible Project Coordinator/Secretary to administer and organize all types of projects, from simple activities to more complex plans and who can handle administrative tasks for the project manager and team members to keep the project running smoothly. This may include ordering equipment and supplies, managing deadlines and workflow, and scheduling meetings and appointments.
Project Coordinator cum Secretary responsibilities include:
1. Contracts Documentations for BEL and BSSL: Contracts / Agreements Documentations, preparations, filing and submitting, FM Contracts coordination with OA’s and clients (mails and calls),
Responsible for all the LPO’s related AMC for Soft Services and MEP Services Specialized contracting. (Issuing) and LPO’s for material request as required, Preparation of FM / Cleaning Services Proposal/Quotation/Tenders.
2. EOL (End of Lease): Receives mails from Client's Portal, Raising Ticket (Work Order) thru CAFM for new RFQ /Tender, Circulate RFQ’s to Civil Team (via mail or whatsapp group), RFQ’s to be converted to Excel format and give to Estimation Team, RFQ’s Portal Tender Uploading from Estimation Team Inputs, Work Completion report Preparation and Submission, Invoice submission, Payment Follow up - if required), EOL Tender Tracker, Raising Ticket thru CAFM for new RFQ, EOL Quotation from Estimation Team inputs, Completion report and Invoice submission.
3. Coordinate with all the clients and facilitate smooth execution of the contracts. Be the single point of contact for all the clients with respect to contractual documentation.
4. Business Excellence/Management Meetings: ISO Documentation and coordination with the consultant for auditing, ISO Documents coordination with all the sites,
Documentation Support, Operations Review Meeting Presentation preparation in coordination with each Department, Letters and Minutes of Meetings.
5. Developing and maintaining filing systems to maintain sales records and project details.
6. Coordinating project schedules, resources, equipment, and information.
7. Liaising with clients to identify and define project requirements, scope, and objectives.
8. Ensuring that clients’ needs are met as the project evolves.
9. Analyze risks and opportunities.
10. Oversee project procurement management.
11. Monitor project progress and handle any issues that arise.
12. Act as the point of contact and communicate project status to all participants.
13. Work with the Project Manager to eliminate blockers.
14. Use tools to monitor working hours,
plans and expenditures.
15. Issue all appropriate legal paperwork (e.g. contracts and terms of agreement).
16. Create and maintain comprehensive project documentation, plans and reports.
17. Ensure standards and requirements are met through conducting quality assurance tests.
Qualifications:
1. Bachelor’s in Business Administration or associate degree in project management, or similar.
2. A completed course in facilities management will be advantageous.
Additional Qualification/Training:
1. An ability to prepare and interpret flowcharts, schedules, and step-by-step action plans.
2. Solid organizational skills, including multitasking and time-management.
3. Strong client-facing and teamwork skills.
4. Familiarity with risk management and quality assurance control.
5.
Strong working knowledge of Microsoft Project and Microsoft Planner.
Experience:
1. A minimum of 5-6 years of experience in facility management coordination and project management.
2. Proven work experience as a Project Coordinator or similar role.
3. Experience in project management, from conception to delivery.
Salary Based on Experience
Job Type: Full-time
Pay: AED3,000.00 - AED4,000.00 per month
Application Question(s):
- Are you in Dubai?
- Are you willing to join immediately?
Experience:
- Project Coordinator cum Secretary: 6 years (Preferred)
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▶️ Project Coordinator cum Secretary
🖊️ Bright Environment
📍 Dubai