16 Oct
Oil and Gas Job Search
Abu Dhabi
Job Description
This vacancy is part of NOV's Emiratization initiative.
NOTE: Please ONLY apply if you have sufficient experience and skills required as per job description below.
Job Summary
As an Administrative Coordinator, you will be responsible for all tasks related to the reception and participate in Purchasing and Logistics.
Responsibilities
Receptionist / Administration
1. Greet and welcome guests/visitors as soon as they arrive at the office. Direct visitors to the appropriate person and office.
2. Answer, screen, and forward incoming phone calls. Provide basic accurate information in-person and via phone/email.
3. Ensure the reception area is tidy and presentable.
4. Receive, sort,
and distribute daily mail and deliveries.
5. Maintain office security by following safety procedures and controlling access via the reception desk (monitoring logbook).
6. Issue PPEs to visitors visiting the plant.
7. Monitor office facilities (including stationeries and other office equipment).
8. Assist with travel arrangements such as flight, hotel booking, and car rental when needed.
9. Set up meeting rooms/training, arranging catering for events when needed.
10. Coordinate with facility/building maintenance for any repair, pest control, and cleaning services.
11. Perform all other tasks assigned by Supervisor.
12. Create POs in ERP system and monitor scorecard.
13. Send/receive documents and non-document packages for both local and international.
14. Draft shipping documents.
15. Follow company policies, procedures, QMS, and HSEMS.
Behavioral Skills/Competencies Required
1. Pleasant personality with a friendly manner.
2. Good communication skills, ability to handle different kinds of people from different cultures and backgrounds.
3.
Time management, organized, quality-oriented, analytical and problem-solving skills.
4. Ability to be resourceful and proactive when issues arise.
5. Multitasking and time-management skills, with the ability to prioritize tasks.
6. Customer service attitude.
Education and Experience Required
1. Proven work experience as a Receptionist and Admin.
2. 0-2 years' experience in a related field.
3. Diploma degree.
4. Logistics experience.
5. Knowledge in ERP is an advantage.
6. Knowledge in MS Word, Excel, PowerPoint, and other MS Office software.
7. Good business English and Microsoft command.
8. Driver's license.
About Us
Every day, the oil and gas industry's best minds put more than 150 years of experience to work to help our customers achieve lasting success.
We Power the Industry that Powers the World
Throughout every region in the world and across every area of drilling and production, our family of companies has provided the technical expertise, advanced equipment, and operational support necessary for success—now and in the future.
Global Family
We are a global family of thousands of individuals, working as one team to create a lasting impact for ourselves, our customers, and the communities where we live and work.
Purposeful Innovation
Through purposeful business innovation, product creation, and service delivery, we are driven to power the industry that powers the world better.
Service Above All
This drives us to anticipate our customers' needs and work with them to deliver the finest products and services on time and on budget.
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▶️ Administrative Coordinator: Abu Dhabi (Emiratization)
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