14 Oct
Asterix Communications
Dubai
Overview :
Knight Frank is currently recruiting a Project Coordinator / Team Secretary to support our Valuation service line. Working as Project Coordinator / Team Secretary, you will be responsible for providing administrative support in all aspects of project delivery and stakeholder coordination.
Responsibilities :
- Management of the client onboarding process.
- Respond to all Requests for Proposals (RFPs) by way of :
- Preparing the scope of work.
- Coordination with the different teams within Knight Frank to ensure that all relevant service line representation is made in the proposal documents (as required).
- Communicate with external service providers (subject matter experts for example)
to ensure that the proposal's requirements are met.
- Resource allocation.
- Liaise with the Research team on the Client Care Framework to ensure that Knight Frank benefits from the coverage and these research presentations are translated into new business opportunities.
- Liaise with the in-house Legal Counsel for all contracting-related matters.
- Follow through with team initiatives for client outreach with other departments such as marketing and research.
- Coordinate with head of department on Human Capital Development so that each member of the team is provided with a rounded experience.
- Type and prepare all correspondence : emails, reports, letters, minutes, schedules, forms, tender documents etc.
- Prepare reports, agendas and papers for meetings.
- Support team members in project delivery.
- Assist in drafting and collating pitching material.
- Oversee and manage the workload of the team Administrative Assistant on a day-to-day basis.
- Provide general Personal Assistant duties to the Head of Commercial Valuations as required.
- Corporate travel arrangements and bookings, including corresponding visas.
- Prepare exact target e-marketing emails.
- Ensure all documents have a file path for reference.
- Maintain and update databases (Knight Frank Database, Contacts Register).
- Maintain correct contact information on People Search for the department.
- Ensure reports are in line with Knight Frank formatting standards.
- Other tasks as required.
Skills and Qualifications :
- 5+ years of experience in a similar role.
- Excellent interpersonal and communication skills.
- Strong organizational and problem-solving abilities.
- Ability to take initiative and work proactively.
- Ability to work through periods of high workload.
- Attention to detail and a high level of accuracy.
- Ability to maintain confidentiality and handle sensitive information.
- Strong team player with the ability to build relationships.
- Flexibility, adaptability, and a co-operative attitude.
- Understanding of regional business culture and regulations.
- The ability to understand and make use of computers and information technology (Knight Frank internal systems).
- Certifications and Licenses : None.
- Software : Microsoft Office programs (Excel, PowerPoint, Outlook) to a proficient level including mail merge, with advanced proficiency in Microsoft Word.
- Language skills :
Fluency in English, written and verbal. Fluency in Arabic or other languages is advantageous.
- Travel : Flexible attitude towards travelling.
▶️ Project Coordinator/Team Secretary (Arabic Speaker)
🖊️ Asterix Communications
📍 Dubai