13 Oct
AkzoNobel
Dubai
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Date: Aug 14, 2024
Location: Dubai, AE
About AkzoNobel
Since 1792, we’ve been supplying the innovative paints and coatings that help to color people’s lives and protect what matters most. Our world-class portfolio of brands – including Dulux, International, Sikkens, and Interpon – is trusted by customers around the globe. We’re active in more than 150 countries and use our expertise to sustain and enhance the fabric of everyday life. Because we believe every surface is an opportunity.
It’s what you’d expect from a pioneering and long-established paints company that’s dedicated to providing sustainable solutions and preserving the best of what we have today – while creating an even better tomorrow. Let’s paint the future together.
Key Accountabilities
- Greet and welcome visitors and ensure they are directed to the proper meeting room and handover visitor access cards as required.
- Receive, screen, and direct all calls to the appropriate department. Deal with queries as received from external customers and clients.
- Demonstrating safety procedures, ensure all are aware of safety measures inside office premises.
- Organize meeting room diaries.
- Manage couriers, coordinate and prepare shipments for pick-up and delivery. Coordinating with DHL requesting quotes as required, preparing proper documentation (such as packing list, invoice, and airway bill) to ensure no hold of shipment in customs. Track couriers as needed.
- Handle all incoming and outgoing posts/mails and couriers (logbook entry).
- Maintain adequate office supplies and stationery.
- Handle admin petty cash for day-to-day office admin transactions and claims.
- Carry out facility management of the office premises (lights/doors/faucet/coffee machines, etc.).
- Addition and deletion of staff access cards.
- Lunch arrangements for meetings & training hosted in Marina & Al Quoz office. Inform staff of their food arrival.
- Request HR approval for HCL site engineer visits to the office on a weekly basis.
- Coordinate with contractors/suppliers for office maintenance such as equipment maintenance, electrical maintenance, carpentry, pest control, and some IT-related matters.
- Organize and schedule meetings and events as required.
- Carry out clerical duties like printing, preparing documents, and taking signatures as required.
- Monitor office driver & designate work as needed.
- Provide support to the Admin team as and when required.
- Perform various secretarial/clerical duties such as documenting, photocopying, mailing, and organizing the filing system.
- Undertake general administrative duties as may be required from time to time.
Experience
- Minimum High School Certificate. College/University degree will be preferred.
- Relevant experience to manage front desk/receptionist responsibilities.
- Highly customer service oriented.
- Proficient in using MS Office Tools/Outlook email system.
- Proficiency in English communication skills, both written and spoken.
At AkzoNobel, we are highly committed to ensuring an inclusive and respectful workplace where all employees can be their best selves. We strive to embrace diversity in a context of tolerance. Our talent acquisition process plays an integral part in this journey,
as setting the foundations for a diverse environment. For this reason, we train and educate on the implications of our Unconscious Bias in order for our TA and hiring managers to be mindful of them and take corrective actions when applicable. In our organization, all qualified applicants receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or disability.
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▶️ Receptionist
🖊️ AkzoNobel
📍 Dubai