12 Oct
Tanami Properties
Dubai
The Admin and Listing Coordinator plays a vital role in the real estate team by managing administrative tasks and coordinating property listings. This role ensures that all property listings are accurate, up-to-date, and well-presented, while also providing general administrative support to the team. The ideal candidate will be organized, detail-oriented, and possess excellent communication skills.
Key Responsibilities:
1. Listing Management:
1. Coordinate the preparation and management of property listings, including gathering necessary information, writing descriptions, and uploading photos.
2. Input and update listing details on Multiple Listing Services (MLS) and other real estate platforms.
3. Ensure all listings are accurate,
complete, and compliant with legal and industry standards.
4. Coordinate and schedule property showings, open houses, and photoshoots.
- Administrative Support:
1. Provide general administrative support to the real estate team, including managing calendars, scheduling meetings, and handling correspondence.
2. Prepare and maintain real estate documents, contracts, and agreements.
3. Assist with client communication, including responding to inquiries and providing updates on listing status.
4. Manage office supplies and equipment, ensuring the office environment is organized and efficient.
- Marketing Support:
1. Assist in creating marketing materials for property listings, such as brochures, flyers, and social media posts.
2. Coordinate with photographers, videographers, and other vendors to produce high-quality marketing content.
3. Monitor and update social media accounts with new listings and relevant content.
- Client Relations:
1. Act as a point of contact for clients,
providing them with information and updates regarding their listings.
2. Maintain positive relationships with clients, ensuring their needs are met throughout the listing process.
3. Handle client feedback and concerns, escalating issues to the appropriate team members when necessary.
- Data Management:
1. Maintain and organize client and listing databases, ensuring all information is up-to-date and easily accessible.
2. Generate reports and analytics on listing performance, client activity, and other key metrics.
3. Ensure confidentiality and security of sensitive client and company information.
- Compliance and Documentation:
1. Ensure all listings comply with local, state, and federal regulations.
2.
Keep track of important deadlines and ensure all required documents are completed and filed appropriately.
3. Stay updated on industry regulations and best practices to ensure compliance.
Requirements
- Education: High school diploma or equivalent; a degree in business administration, real estate, or a related field is preferred.
- Experience:
- Previous experience in real estate administration, property management, or a similar role is highly desirable.
- Familiarity with MLS platforms and real estate software.
Skills:
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to work independently and as part of a team.
- Attention to detail and accuracy.
- Customer service-oriented with a professional demeanor.
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▶️ Admin and Listing Coordinator (Real Estate Experience)
🖊️ Tanami Properties
📍 Dubai