Purchasing Supervisor

Purchasing Supervisor

We at Ramada by Wyndham Corniche Abu Dhabi are looking for a dynamic Purchasing Supervisor. Please send us your CV if you meet the below requirements:

PREREQUISITES: Strong negotiating and closing skills required, along with a demonstrated ability to develop negotiation strategies for complex activities. Ability to evaluate legal and business risks and ramifications of proposed contractual terms. Consistently offer professional, engaging, and friendly service.

EDUCATION: Graduate or diploma in business studies or MBA or purchasing and supply, with good knowledge of MS Office and Excel.

EXPERIENCE: Previous minimum 2 to 3 years experience as Purchasing Officer or in charge, and 3 years with expertise in the hotel and catering industry.







DUTIES AND RESPONSIBILITIES:

- Implement sound purchasing policies, systems, and procedures in accordance with company standards.
- Monitor vendors for quality, service, and price through standard purchasing specifications.
- Obtain competitive quotations for hotel requirements and ensure that the best product is sourced and purchased.
- Call for quotations for any items costing more than a certain amount (as per company policy) and inquire into prices from various suppliers.
- A minimum of three independent genuine quotations must be obtained.
- Establish contracts to ensure reduced pricing for all operating areas of the hotel.
- Receive market list from the Executive Chef on a daily basis and arrange for delivery of those items daily.
- Ensure that all orders receiving dates are updated by the buyers according to the suppliers' promised delivery dates.
- Ensure that all authorized or approved purchase orders are sent to their respective suppliers/vendors for delivery purposes on a daily basis.






- Ensure and verify that quotations are regularly updated and supplier’s new current price lists are maintained.
- Ensure the efficient operation of the Purchasing Department in all aspects.
- Research and identify new products and services for the hotel in the market.
- Obtain written approval for established Minimum/Maximum stock levels by the financial controller and general manager.
- Check, explain if needed, and approve delivered items discrepancy report issued by cost control regarding price and quantity order variances.
- Approve all additional requests for new storeroom items, checking correct item description, unit, packing, category, and establish Min/Max estimated stock levels.
- Verify the 'pending orders' report on a daily basis,





and ensure all pending orders are checked and verified regularly.
- On a daily basis, prepare the list of to be cancelled orders and send to accounts for deletion, with appropriate reasons.
- Issue regularly slow moving item lists.
- Identify items for standing orders utilizing vendor's logistics for regular deliveries to the hotel based on approved highly consumed items.
- Ensure validity of items available, force issue obsolete items, and follow up on action taken for disposal.
- Verify that all documentation and proper quotations are maintained and filed according to policy and procedure requirements.
- Approve all storeroom re-order requests, verifying quantities within the established Min/Max stock levels.
- Responsible for all administrative functions of the Materials Department, staffing, training,





and execution of other related duties.
- Responsible for all purchasing functions, quotations, quality, and availability.
- Responsible for physical control of all store items until issued, fully documented under strict control procedures (key control, timing schedule, authorized issue requests).
- Responsible for maintaining logical storeroom inventory levels operationally needed.
- Spot-check storeroom requests if properly maintained, verify quantity requested and issued, proper items received by signatories & ID availability.
- Spot-check entered system quotations, period validity quotes locked by, etc.
- Ensure that the suppliers follow the rules relating to the hygiene of goods delivered.
- Keep all records in a way that they can be checked at any time for information or audit purposes.






- Liaise with the Assistant Purchasing Manager, Purchasing Coordinator, Receiving Agent, Stores Supervisor, and F&B; Cost Controller.
- Maintain all documents, files, and listings up-to-date and perform duties in the most efficient manner.

We shall provide accommodation and duty meals along with the salary. Please send us your CV or walk in directly at Ramada by Wyndham Corniche Abu Dhabi.

Job Type: Full-time

Pay: AED 1,500.00 - AED 2,500.00 per month

Ability to commute/relocate:

- Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)

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